WaterFest Participant Form

Please read the information below, then complete the application at the bottom of this page.

ABOUT THE EVENT

This all-day celebration of Lake Erie aims to help families connect with our Great Lake through recreation, art, and edutainment. Participating organizations will offer activities and ideas to inspire interaction with Lake Erie and our other natural resources while helping attendees understand the importance of (and how to minimize) their own environmental impact.

YOU MUST PROVIDE YOUR OWN TENT, TABLE AND/OR CHAIRS. Other requirements:

  • Provide a family-friendly activity from noon until 5 p.m.
  • Make sure you are not driving through the site between 11:00 a.m. and noon to ensure child safety during kids race (11-11:30 a.m.).
  • This is a zero-waste event. Keep paper/waste to a minimum. Trash and recycling receptacles will be available to you.

EVENT SPACE
Participant spaces are approximately 10 ft. x 10 ft., unless otherwise requested.  (Please describe on opposite page.) Participants are responsible for their own activity/display/tables. Please limit distribution of your materials to your space.

FEES
There is no fee for non-profit organizations providing activities. There is a charge of $50 per food vendor (OR 10% of profits) to be received to reserve your place at the event. Payments should be made payable to Friends of the Parks Avon Lake. Checks should be mailed to Avon Lake Regional Water, 201 Miller Road, Avon Lake, Ohio, 44012. Payments can also be dropped off 24/7 in either of our two depository boxes (located beside our front door and drive-through window at that address).

SET-UP AND REMOVAL
Vendors will receive an event map indicating their space. Set up begins at 10 a.m. Please be on time; any vehicles not included in your display must be moved to the participant parking lot (across the street and just east of the park) at 11 a.m. Tear down begins promptly at 5 p.m.

INCLEMENT WEATHER
The festival will take place rain or shine and will only be canceled in the event of a severe storm, lightning or very high winds. There will be no refunds.

TAXES AND CERTIFICATIONS
Vendors are responsible for any applicable taxes to the State of Ohio. Food vendors will be required to display a Temporary Food Permit as provided by law and as requested by the Lorain City Health Department.

Questions? Please contact Elana West, Avon Lake Regional Water, 440-933-6226 (office) or at the event 216-965-3900 (cell).

Please print this page for your records.

Once you complete the form below, it will automatically be e-mailed to us. We will send you a confirmation e-mail to confirm receipt. Looking forward to seeing you at WaterFest.

WaterFest 2016 vendor form

Who is coming to WaterFest 2016
  • I agree to abide by the regulations of this festival as stated herein. I agree to indemnify, defend and hold harmless Avon Lake Regional Water, City of Avon Lake and Friends of the Parks Avon Lake and their respective officials, representatives and employees from and against any and all claims, actions, demands, damages, liability and expense, including attorneys' and other professional fees, in connection with loss of life, personal injury and/or damage to property arising from or related to, wholly in part, directly or indirectly, any of my acts or omissions or the acts or omissions of my agents and employees. I hereby waive all claims against Avon Lake Regional Water, City of Avon Lake and Friends of the Parks Avon Lake and their respective officials, representatives and employees for any damage, loss or injury I may sustain, including damage loss or injury caused by any other person, fire, theft, water or accident. Avon Lake Regional Water has the right to demand the release of any space for failure to comply with the rules and reallocate the space, and to reject any application. This agreement is entered into in accordance with the laws of the State of Ohio.

 

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